Planning date and time
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So it's looking like mid-September ish. We just need input from Billy and Ballard?
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Hmmm, so after talking to Forester, the only date in September that might work is
23rd (social/setup day) to 25th September
But this could be a problem for Librase and we're still waiting to hear from Billy and Chris.
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Thanks, both.
Billy, I think we can work around your absence in the evenings (depending on when you class as 'evening'). It's just a question of scheduling things carefully. Almost any venue we pick will charge by the hour, so it's better for us to not be going on late.
So we just need input from Chris and we need to wait to hear back from Librase once she's spoken to her people.
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In the meantime, if people could please pencil in that weekend, because it's otherwise looking fairly good.
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Great!
No specific location, but it's extremely likely to be London given the availability of cheap (ish) spaces there.
Alan
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Okay, looks good.
Let me have a look around and see what we can find in terms of a venue. If anyone has any suggestions, please let me know.
We'll keep in mind the possibility of using the Friday afternoon as a setup/test/social day.
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Okay....
This has taken a while. Although London has MANY venues, most of them:
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Do not reply to emails
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Won't participate in what we're doing
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Charge x5 their normal fees if you're filming
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Don't have availability across an extended period
Nevertheless, two venues that we've used before tick all the boxes, and this is the one that we're strongly considering:
https://www.pleasance.co.uk/content/studio
It's not yet clear what the situation is regarding parking, but there is a car park nearby. I'm also not sure what the cancellation policy would be, but I expect it to be "tough shit". The intention would be:
Friday September 23 : 2pm - 6pm for setup and tests (and maybe some simple filming if we manage it)
Saturday September 24: 10am - 6pm
Sunday September 25: 10am - 6pm
So we're now at the COMMITMENT phase. I need agreement from everyone. If you agree to this booking then the money that you've contributed will be put towards this venue on these dates. It will only be refunded in correspondence with any refund that we get from the venue. If you now agree and subsequently drop out, or if you get hit by a bus, if you get covid and cannot make it, whatever, there will be no refund unless the venue somehow gives us a refund.
If anyone disagrees then we need to make a group decision of whether to proceed without that person (in which case they'll get refunded) or we'll need to keep looking.
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And for completeness.
I AGREE.
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I was just asked what happens if a key person drops out: Basically, your money will still be tied up in the venue hire. If we can get it back, we will and we'll refund people. Otherwise it's gone and we'll have to do the best we can without that person.
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I was never at such gathering, all the rules were followed, it was a work event, I AGREE!
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Hi Alan,
The venue and timetable looks fine to me, quite happy to go with what you've found, I know London is challenging at the best of times.
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Venue is equally as agreeable as the dates.
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